Checklist to help in the preperation, on the day, and follow up to your event:

Task

• Pick the mapathon-specific tasks
• Check the overall imagery quality
• Check for special concerns regarding task
• Prepare a tracing/tagging guide for the task
• Take retraceable “before shots” of the area
  • OSM
  • ID editor
  • JOSM
  • Mapnik?
  • Assign ITO “areas” (different zooms)
• Before metrics
  • Extract OSM data

Venue

• Book in advance, consider:
  • Time
  • Place
  • Scheduling conflicts
  • Anticipated audience
  • Internet access
• Visit the venue in advance, consider
  • Do people need to register to enter?
  • Power outlets (how many/where?)
  • Are there projectors/screens?
• Does the venue have computers? If not, encourage everyone to bring laptops and mice
• Know who to contact in advance in case of IT issues

Logistics

• Power strips
• Chairs
• Tables
• Speakers
• Microphones
• Posters
• Sign in sheet (Name, Email, Affiliation, How’d You Hear about This Event?)
• Event posters (guide people to the room)
• Print any necessary handouts
• Name tags
• Music
• Extra mice if possible
• Extra laptops if possible
• Food/Drink
• Cups, Plates, Utensils, Napkins

#Pre event Outreach

• Coordinate with potential partners
• MeetUp
• Reach out to similar MeetUps
• Reach out to local universities
• Libraries
• Media
• Encourage people to join remotely
• Teleconference
• Twitter (Pick a hashtag)
• Facebook Posts
• Consider sending partners social media toolkit
• Send a friendly event reminder

During the event

• Show the ”Why Map?” video
• Gauge the room’s experience
• Everyone mapping has an OSM account
• Live editing tutorial (ID editor)
• Take pictures!
• Check in with mappers throughout the event

Post event

• Thank everyone for attending!
• (Are there related events in the area? Point them out!)
• Send a progress report to all attendees
• Consider sending personalized emails thanking people for their individual contributions
• Metrics (how many people, how many edits?)
• After shots
  • OSM
  • ID editor
  • JOSM
  • ITO areas
• Create graphics
• Start planning the next one!